New Graduate Students
Congratulations and welcome to the Jack Baskin School of Engineering at UC Santa Cruz!
Please take a few moments to review the information below regarding what you will need to do as a new graduate student.
The BSOE New Graduate Student Orientation will be offered virtually for Fall 2020 incoming students. The virtual orientation will take place the week of September 26th. Event details will be sent to incoming students in early September. Stay tuned!
For international students who will be physically present in the U.S., the MANDATORY Visa Check-in for International Students is online.
The MANDATORY International Student, Campus-Wide New Graduate Student, and TA Orientations will be held the week of September 26-30, 2020. Details and registration information will be sent out closer to the event.
TA/GSR Payroll Signups: You will be provided with payroll signup instructions when your first employment position with UCSC is set up. For some students who are physically present in the U.S. during Fall quarter, this may occur in Fall quarter. For students who arrive to campus later in the academic year, payroll signups may occur in Winter or Spring quarters.
Fall 2020 Classes Begin: Thursday, October 1, 2020
How To Get An ID Card:
Photos for graduate Student ID cards will be taken at the ID Card Services Office next to the Baytree Bookstore. The graduate student ID Card Photo Days for Fall 2020 will be announced and posted in Summer 2020 - please check back closer to the start of Fall quarter. If you are unable to have your ID card photo taken during the designated times, you can have your photo taken after instruction begins. You will need to show some form of picture ID. A driver's license or passport will be acceptable.
For more information, call 831-459-2990 or e-mail firstname.lastname@example.org.
Your student ID is your bus pass.
PLEASE READ: After you receive your UCSC Student ID card at the ID Card Services Office, you'll receive an email from ADCKEY, the key request services system managed by BSOE Facilities. This email will instruct you on how to agree to the terms and agreements for access to our two main buildings: Jack Baskin and Engineering 2. Confirming your agreement with these terms requires that you enter your new badge number as a kind of electronic signature. This badge number is the 6-digit series of numbers found on the back of your new ID card that is followed by a separate 12-digit series of numbers.
If your ID card does not enable you to access these buildings, please email email@example.com for assistance. To gain access to specific rooms relevant to your coursework, research, or employment needs, you can request keys and key card access through BSOE Facilities. Please be advised that a faculty or staff member will need to approve key requests you submit.
If you need lab access, you will need your sponsoring faculty or Instructional Lab Manager to send an e-mail in advance to facilities stating the reason why you need the card, what areas you need to access, and an end date for access.
What You Can Do With Your ID Card:
Take the bus! – It is a Santa Cruz County Metro Bus Pass. A valid quarter sticker will be available each quarter from the SOE Graduate Advising Office (Engineering 2, Room 595).
Go to the gym! – It is a Recreation Facilities Pass – with a valid quarter sticker.
Go to the library! – It is a Library Card – UPC code on the front of your ID card is your library check out number.
Eat! – It is a Food Service/Flexi-Dollar Card – Cafeteria food plans and declining balance Flexi card plans. Flexi Dollar Info.
Get into the building! - Your ID is also your access card into the Baskin Engineering and Engineering 2 buildings.
Computing Support & BSOE Account (REQUIRED)
To apply for your required BSOE account (this account will grant you access to various BSOE computers/programs/software/etc.), go to new-accounts and follow the instructions. Select "Graduate" as the account type, and your program's Graduate Student Advisor as the account sponsor. Your account should be activated within three days.
All e-mail correspondence generated from UCSC and the School of Engineering will be directed to your @ucsc.edu e-mail account. PLEASE CHECK IT REGULARLY!
UCSC And BSOE Computer Usage Policies: All BSOE computer users need to be familiar with the computer usage policies of UCSC and BSOE. Failure to follow policies can result in termination of computing access, financial penalties, and in some extreme cases dismissal from the University. Ignorance or failure to understand usage policies may not be accepted as an excuse. Please ensure you read, understand, and follow the policies listed. If you do not understand the policies, please contact the BSOE help desk for direction to someone that may assist.
Computing support/help can be accessed through IT Request: http://itrequest.ucsc.edu
Access to Buildings
Once you obtain your UCSC student ID card you will need to take it to the Engineering Facilities Office (BE-399C) to be authorized for building/lab access. Your ID card will give you access to the common grad areas (grad labs etc.) for Baskin Engineering and Engineering 2. Hours are 1:00PM to 3:00PM, Monday through Friday.
For access or codes to individual research labs your advisor must send an email to facilities.
Enrolling in Classes
Online registration can be done at the MyUCSC Student Portal. The first time you access this registration process you will be asked for your student ID number and password.
For help with your student ID and password or enrolling in a class, first check the enrollment FAQ's on the Registrar's website; call the Enrollment Help Line at 831-459-4357; email firstname.lastname@example.org, or go to their website MyUCSC Help.
Adding Classes: Enrollment will open on June 20, 2020 for new graduate students. For some graduate courses, a permission number is required (see below). You must be enrolled in at least five units by the "Minimum Credit Limit Enforced" deadline listed on the Academic Calendar if you have any form of financial aid for the quarter. If you do not have financial aid, you must be enrolled in at least 5 units by the "Graduate Student Enrollment and Fee Payment Deadline". A $50 late fee will be charged If you have not registered by that date. You can also check the Academic Calendar for more important dates. The most important thing to do is to talk to your faculty advisor. Together you and your faculty advisor should determine which courses would help you pursue your goals and what, if any, courses should be taken in preparation. During the summer months, it is easiest to reach faculty via e-mail. If you are unsure of who your advisor will be, contact your appropriate departmental graduate student advisor.
Independent Studies: Unless otherwise instructed by your department, all students planning to enroll in an independent studies/thesis research course must submit a petition, signed by your faculty advisor, to the SOE Grad Advising Office in order to receive a course number by e-mail. Please see the detailed instructions on the Independent Study page.
Permission Numbers: Permission numbers are required for all undergraduate courses and graduate level courses that have prerequisites. To obtain a permission code, you must contact the instructor directly. Note - some instructors will provide permission numbers on the first day of instruction.
See the online schedule of classes for more information.
If you are a Graduate Student Researcher (GSR) or a Teaching Assistant (TA), you must fill out important payroll paperwork with a Baskin School of Engineering Payroll Analyst. Please sign up online at your earliest convenience to meet with a BSOE payroll analyst. Please review the list of acceptable documents that you must bring with you to your payroll sign-up appointment. Note - we will not accept photocopies of these documents. You must bring originals to your appointment.
If you are an international student, you must obtain a Social Security Number (SSN) to complete the payroll sign-up. However, you do not need to have your SSN prior to your appointment with the BSOE payroll analyst. This step can be completed after your initial sign-up. Additional information on obtaining a SSN can be found below.
Paychecks are issued on the first of each month (following your start date). It is highly recommended you enroll in direct deposit, which can be done in the UCPath Dashboard in the Income and Taxes section. (Resources for navigating UCPath can be found here.) If you are not enrolled in direct deposit, paper paychecks are mailed to your home address on file in UCPath.
For any payroll questions, please contact the Payroll Office. Make sure you submit your full name and email address in any correspondence.
For general housing information, please see the Student Housing Services website. For off-campus housing we recommend that you begin your search early and that you apply for on-campus housing as soon as you find out that you have been accepted into the graduate program. Family student housing apartments are offered on a priority basis, with students with children receiving first priority. Here are a few numbers where you can find housing assistance:
Family Student Housing - Hagar Court Community Room 831-459-4080
Graduate Student Housing - 125 Hahn Student Services 831-459-5712
Community Rentals Office - 104 Hahn Student Services Building 831-459-4435
UCSC Community Housing Email List - Email email@example.com to be added to the weekly UCSC Community Housing Email List. Be sure to email from your UCSC email account, and add [Housing] in the subject line. This housing list is available only to UCSC Faculty, Visiting Researchers, Postdocs, Graduate Students and Staff.
Parking Permits & Transportation
More information regarding parking permits can be obtained from Transportation and Parking Services (TAPS). There are alternative transportation services listed below are also available:
For more information regarding the Santa Cruz Metro buses visit Santa Cruz Metro/Transit Online or call 831-425-8600.
Domestic students from out-of-state must establish California residency at the end of the first year (or before fall quarter of the second year) in order to avoid out-of-state tuition assessment in subsequent years in the program. If you do not establish California residency, you will be responsible to pay the non-resident tuition if your funding source does not cover this. It is your responsibility to establish your residency for tuition purposes!
See the California Residency for Tuition Purposes guidelines for full details.
In order to be a teaching assistant, international students whose first language is not English must demonstrate their skills in spoken English with a passing TOEFL score (minimum of 26 on the spoken portion), or a passing IELTS score (speaking score of 8 or higher), or enrollment in the Graduate Preparation Program course.
Please note: The Graduate Preparation Program course will be held from August 31 - September 23, 2020 and costs $1,200 per student. Due to the COVID-19 pandemic, the GPP will be offered virtually in 2020. More information can be found on the Graduate Preparation Program's page.
The Global Engagement Office (previously known as the International Education Office) serves as the international student advising center. Staff members provide visa/immigration counseling concerning required course loads, financial problems and employment, plus a variety of other services to help international visitors adjust to academia and life at Santa Cruz. International students should email firstname.lastname@example.org with visa and immigration-related questions.