Newsletter for 11/05/2023

New Announcements

Announcements

Fall 2023 University Deadlines

Please note the following upcoming university deadlines, and ALWAYS check the Academic and Administrative Calendar for important dates and deadlines. Bookmark this year's Academic and Administrative Calendar and refer to it regularly.

Thursday, October 12th Graduate Student Enrollment & Fee Payment

If you have not paid your registration fees or enrolled in the minimum number of courses by this date, you will be charged a $50 late fee.  Please keep in mind that pending aid (Fellowship, GSR, TA) will not credit your account until you are enrolled in at least 5 units. 

Thursday, October 12th Graduate Student Part-Time Status

This is the deadline to apply for reduced course load and fees.  Part-time status forms must be approved/signed by your faculty advisor and submitted to the BSOE Graduate Advising office by the posted deadline.  Part-time application forms are available on the Graduate Division's website.

Thursday, October 12th Deadline To Apply For Degree
If you plan to complete your MS or PhD this quarter (Fall 2023), the degree application needs to be submitted to BSOE Graduate Advising office. This is also the deadline to pay for filing fee, if applicable. More guidelines for graduating are available on the Graduate Advising website.

Wednesday, October 18th Deadline to Add/Drop/Swap Courses
This is your last day to add, drop and swap courses.  You will not be able to drop or withdraw from courses after this deadline has passed. If you are enrolled in a placeholder class, you MUST drop it by this deadline. More information on how to add, drop, and swap classes is available on the registrar website.

Sunday, December 1st Grade Option
This is your last day to change your grading option for any courses you are enrolled in.

IMPORTANT: The system defaults to Satisfactory/Unsatisfactory grading.  Instructions for how to change your grading option to letter grades (ABC) can be found here.

Sunday, December 1st Late Add with Fee Deadline

The Add by Petition form requires the signatures of both the instructor and the department adviser and needs to be submitted to the Office of the Registrar.

Thursday, August 10th Leave of Absence Fall Deadline
Deadline to petition for leave of absence (LOA) beginning the next quarter. LOA forms must be approved/signed by your faculty advisor and submitted to the BSOE Graduate Advising office by the posted deadline.  LOA application forms are available on the Graduate Division's website. 

Graduate Dean's Research Travel Grant

Fall 2023 Graduate Dean's Research Travel Grant Accepting Application

The Graduate Dean's Research Travel Grant is designed to assist members of the graduate student community with travel to:

• perform thesis-related research
• present original work at conferences
• attend workshops, professional development, or programs pertinent to their graduate projects

The total amount of funds available and the number of applications varies each quarter and each application period is treated as an independent award process. The process is tailored to approve the maximum number of applications each quarter while maintaining a useful award size.

For students who are planning to apply for this grant, we highly recommend treating it as a reimbursement as opposed to using it to pay for your travel costs upfront. This is because the adjudication and subsequent processing time for the awards may take up to 2-3 months in total. We also cannot guarantee that every application will be funded.

Please Complete the online application to apply. Applications must be COMPLETE and CORECT to be considered.

Priority is given to applicants seeking funds in the following order: 1) research related travel, 2) presenting at a conference, 3) funds for professional development, or 4) attending a conference. You may also write in the reason for your request for a travel grant.

The amount of the award given, if granted, will depend on the total number of qualifying applications received and the overall number of grants to be awarded. Typically, the maximum amount awarded per person is $500. The Graduate Division continually seeks additional funding to increase the overall amount of travel and research award funds. Additional funding for this round of applications has been provided by the Graduate Student Commons.

If your application is successful, students will have the option of receiving funds via 1) an amazon eGift Card 2) a physical Visa gift card, or 3) fellowship payment (considered taxable income).

**Application Deadline: December 4, 2023

University Student Research Challenge - NASA Aeronautics

University Student Research Challenge is now open on NSPIRES and accepting three-page proposals due November 9, 2023. 

USRC seeks to challenge students to propose new ideas/concepts relevant to NASA Aeronautics. USRC will provide students, from accredited U.S. colleges or universities, with grants of up to $80k for their projects and the challenge of raising cost-share funds through a crowdfunding campaign. The process of creating and implementing a crowdfunding campaign acts as a teacher accelerator - requiring students to act like entrepreneurs and raise awareness about their research among the public. 

The solicitation goal can be accomplished through project ideas such as advancing the design, developing technology or capabilities in support of aviation, demonstrating a novel concept, or enabling the advancement of aeronautics-related technologies. 

The USRC Q&A/Info Session and Proposal Workshop will be held on the days/times above. Please join TEAMS using the meeting link, or call in via tel:+12567159946,,176038745# 
Phone conference ID: 176 038 745#

Reach out to Steven Holz for any questions: steven.m.holz@nasa.gov

NCFDD Newsletter

NCFDD Membership - FREE for graduate students!

BE Grads, you're now in a critically important stage of your academic career where you're learning how to become an excellent teacher and rigorous researcher in your discipline. NCFDD provides on-demand access to the mentoring, tools, and support needed to be successful in the Academy. They focus on four key areas that help achieve extraordinary writing and research productivity while maintaining a full and healthy life off campus: strategic planning, explosive productivity, healthy relationships, and work-life balance. 

Becoming an NCFDD member you will have access to a plethora of workshops, programs, webinars, multi-week courses, and writing support. As an NCFDD member, you will be able to build a network of mentors, sponsors, and collaborators. This is an amazing opportunity to support you through this stage of your professional life. 

Visit NCFDD to learn more about membership and to join their newsletter. 

UCSA & UCGPC Optional Fees

Did you know that you can opt out of the UCSA or UCGPC Association charges by submitting an online form before the third-week deadline of the affected quarter? If you opted out and wish to opt-in, you will need to complete the same form. Follow the navigation below to access the form in your MyUCSC portal.

Instructions:
MyUCSC >> Graduate Student eForms tile >> UCGPC Registration Fee Opt-out link in the left navigation

Reminder: After the third week of instruction (the Add/Drop/Swap Deadline on the Academic and Administrative Calendar) you are no longer able to opt out of the fees for the current quarter, but you may opt out for future quarters. A refund of current fees may be directed to the UCSA or UCGPC.

Teaching & Learning Center - Graduate Pedagogy Fellows 2023-24

The Teaching & Learning Center (TLC) invites applications for the Graduate Pedagogy Fellows program, which supports the development of peer leaders in higher education pedagogy with a focus on the significance of the Teaching Assistant (TA) role in supporting equitable outcomes in student learning.

TLC Graduate Pedagogy Fellows are known for:

• advancing a more equitable culture of teaching and learning on our campus,

• creating more robust resources and support systems for peer graduate student educators in their teaching fields, and

• strengthening their own professional development in teaching and mentoring.

Program Details:
In Winter 2024, Fellows participate in a 10-week course, hosted by TLC, that meets weekly on Thursdays at 2:00 - 4:00pm.

• The Winter course will be held in-person in TLC’s teaching space in the McHenry Library.

• There will be a remote attendance option for grads with accessibility needs.

• Participants will be asked to engage in asynchronous activities between sessions.

In Spring 2024, Fellows collaborate with TLC and their home departments to develop or refine an interactive, discipline-specific pedagogy program for graduate students in their departments. 

• Depending on departmental needs, Fellows may design a pedagogy course, workshop series, or peer mentorship program, or a combination.

• Fellows also prepare to serve as facilitators of the professional development opportunities they create, with the objective of leading those programs in the following academic year (i.e. in 2024-25). 

• To support this process, Fellows participate in two group workshops and two individual meetings with a TLC mentor in Spring 2024; the modalities and times of each of these commitments will be determined based on Fellows’ Spring schedules.

Fellowship Award & Recognition:

• Each selected Fellow receives a $2,000 fellowship award.

• Upon completion of the program, each Fellow receives a professional development certificate, issued by TLC, to indicate their leadership in utilizing and promoting effective and equitable teaching strategies in higher education classrooms.

• Fellows also gain recognition from their academic departments for their leadership as they work together to plan pedagogical professional development for graduate students in the following academic year.

How to Apply:
Each department with a graduate program is invited to solicit applications from interested graduate students, and to select from that pool one candidate to be considered for the 2023-24 cohort of Graduate Pedagogy Fellows. From among this group of departmental nominees, TLC will select approximately 20 Fellows. All interested graduate students are encouraged to apply to their departments for consideration. If needed, TLC will give priority to candidates from departments that have not recently participated in this program.

To apply to the Graduate Pedagogy Fellows program, prepare and submit the application materials listed in the GPF 2024 Call for Applications to your department by Wednesday, November 8. We recommend that you check in with department staff to confirm your department’s internal application deadline and submission process.

Each department will review applications and pass along the application of their selected departmental nominee to TLC by Tuesday, November 21. TLC will notify applicants and their departments of acceptance by Wednesday, December 6.

**For more information, please visit: https://tlc.ucsc.edu/programs/graduate-pedagogy-fellows/ 

ETC gRAD

ETC gRAD

This BE group is led by graduate students who support teaching, learning, and community in engineering. It is a great opportunity for grad students to meet others who care about teaching outside of classes and research, and a nice atmosphere for reflection and support. 

ETC gRAD focuses energy on ideas and projects that will improve learning for undergraduates (and yourselves!) and improve students' overall experience in Baskin Engineering through community building. 

Meetings are on Wednesdays, at 5:00 PM in BE 330. Dinner is provided by Campus Hospitality. 

Dates:
October 18th
November 1st
November 15th
November 29th

Grad students, please RSVP using this link so there is enough food! 

This group has some important learning science projects underway, energy for discovering ways to support students to learn in engineering, and momentum for creating a more cohesive and supportive graduate community in Baskin!

Excite the Dream Program at ODU

Excite the Dream - Old Dominion Univeristy

The Office of Faculty Diversity and Retention at Old Dominion University in Norfolk, VA, is now accepting applications for the Excite the Dream Program that will take place in person on January 24 & 25, 2024. 

The Excite the Dream Program at ODU is designed for underrepresented scholars with dreams of pursuing a career in academia. This program provides an opportunity to participate in a two-day experience designed to cultivate skills in teaching, research, grant writing, and innovative use of technology. Scholars will have the opportunity to tour ODU's campus, meet with the Provost and Vice President of Academic Affairs, present their research to current faculty, department chairs, and deans, and receive scholarly advice from our award-winning faculty. 

To qualify for this program, one must be from an underrepresented population and have completed their terminal degree by September 2024. 

Application Deadline: November 19, 2023
For more information about the program and to apply, please visit: https://www.odu.edu/acadaffairs/faculty-diversity/excite-the-dream

Events

Predictive Modeling in Biology and Medicine Conference

Predictive Modeling in Biology and Medicine Conference

University of California, Riverside, from November 17th - 19th, 2023
https://icqmb.ucr.edu/predictive-modeling-biology-and-medicine-conference

The conference will focus on recent progress in mathematical and computational modeling of biological systems, model translational predictions in biology and medicine and date-driven and machine learning methodologies in biology. The conference will bring together researchers at different stages of their career to exchange ideas and novel approaches as well as to promote interdisciplinary collaborations with the special focus on promoting Diversity, Equity, and Inclusion (DEI). Special sub-workshop on promoting DEI in Education and Research will be held on the first day, November 17th, 2023. 

Registration is Free. The number of seats in the Center is limited and, therefore, potential participants are encourages to register soon. Please register here: https://ucrmath.wufoo.com/forms/predictive-modeling-in-biology-medicine-con

Travel Support: We invite graduate students, postdoctoral associates and undergraduate students, especially those from under-represented groups, to apply for travel support to attend the conference when registering. 

64th IEEE Symposium on Foundations of Computer Science (FOCS) 2023

64th IEEE Symposium on FOCS 2023

The IEEE Symposium on Foundations of Computer Science (FOCS) is the flagship conference sponsored by the IEEE Computer Society Technical Committee on the Mathematical Foundations of Computing (TCMF) and covers a broad range of theoretical computer science. It is held annually in the autumn and is paired with its sister conference, the annual Symposium on Theory of Computing (STOC) held each spring and sponsored by ACM SIGACT. 

UCSC Students: If you are interested in attending the conference, there are opportunities to volunteer and receive complimentary admission. Contact Alexandra Kolla, at akolla@ucsc.edu for details.

Jobs

The Rockefeller University - Fellowship Position

Postdoctoral Fellowships

The Center for Studies in Physics and Biology expects to have a small number of postdoctoral fellowships available for appointments in September 2024. They are seeking theoretical physicists, mathematicians and computer scientists with a demonstrable interest in the interface between their discipline and biology. The Fellows are to be at that stage of career as to function as independent members of the Center, free to work alone or in collaboration with any members of The Rockefeller University faculty. The appointment is nominally for two years with a third year implicit, but based on mutual satisfaction. 

Applicants should submit curriculum vitae, including a list of publications, a research statement and three letters of recommendation by November 15, 2023. The contents of all letters should be addressed to: 
Director, Center for Studies in Physics and Biology, The Rockefeller University, 1230 York Avenue, Box 75, New York, NY 10065-6399

Applications should be e-mailed in PDF format to: leem@rockefeller.edu 

Baylor University Computer Science Department Positions

Baylor's CS department is growing, and they have several new programs: PhD in CS, online MS in CS, data science major, and cybersecurity concentration. They also have newly built cybersecurity facilities. The wonderful faculty and staff make it a great place to work! 

The Computer Science Department at Baylor University is hiring five (5) additional faculty members this year to support their research and teaching. All job descriptions and application forms are available here: https://www.ecs.baylor.edu/research-departments/computer-science/open-computer-science-positions

All five positions start in Fall 2024:
1. Tenure/Tenure-track Professor in Computer Science
2. Tenure/Tenure-track Professor in Data Science
3. Tenure/Tenure-track Professor in Software Engineering
4. Tenure/Tenure-track Professor in Cybersecurity
5. Lecturer/Senior Lecturer in Data Science

The tenure/tenure-track positions each require a Ph.D. in the designated field or a closely related field. The lecture/senior lecturer position requires an M.S. or higher in data science, computer science, or a closely related field. 

For any questions please contact CSSearch@baylor.edu.