BSOE Graduate Student Newsletter
Announcements
Fall 2023 University Deadlines
Please note the following upcoming university deadlines, and ALWAYS check the Academic and Administrative Calendar for important dates and deadlines. Bookmark this year's Academic and Administrative Calendar and refer to it regularly.
Thursday, October 12th Graduate Student Enrollment & Fee Payment
If you have not paid your registration fees or enrolled in the minimum number of courses by this date, you will be charged a $50 late fee. Please keep in mind that pending aid (Fellowship, GSR, TA) will not credit your account until you are enrolled in at least 5 units.
Thursday, October 12th Graduate Student Part-Time Status
This is the deadline to apply for reduced course load and fees. Part-time status forms must be approved/signed by your faculty advisor and submitted to the BSOE Graduate Advising office by the posted deadline. Part-time application forms are available on the Graduate Division's website.
Thursday, October 12th Deadline To Apply For Degree
If you plan to complete your MS or PhD this quarter (Fall 2023), the degree application needs to be submitted to BSOE Graduate Advising office. This is also the deadline to pay for filing fee, if applicable. More guidelines for graduating are available on the Graduate Advising website.
Wednesday, October 18th Deadline to Add/Drop/Swap Courses
This is your last day to add, drop and swap courses. You will not be able to drop or withdraw from courses after this deadline has passed. If you are enrolled in a placeholder class, you MUST drop it by this deadline. More information on how to add, drop, and swap classes is available on the registrar website.
Sunday, December 1st Grade Option
This is your last day to change your grading option for any courses you are enrolled in.
IMPORTANT: The system defaults to Satisfactory/Unsatisfactory grading. Instructions for how to change your grading option to letter grades (ABC) can be found here.
Sunday, December 1st Late Add with Fee Deadline
The Add by Petition form requires the signatures of both the instructor and the department adviser and needs to be submitted to the Office of the Registrar.
Thursday, August 10th Leave of Absence Fall Deadline
Deadline to petition for leave of absence (LOA) beginning the next quarter. LOA forms must be approved/signed by your faculty advisor and submitted to the BSOE Graduate Advising office by the posted deadline. LOA application forms are available on the Graduate Division's website.
Winter 2024 University Deadlines
Please note the following upcoming university deadlines, and ALWAYS check the Academic and Administrative Calendar for important dates and deadlines. Bookmark this year's Academic and Administrative Calendar and refer to it regularly.
Thursday, January 18th Graduate Student Enrollment & Fee Payment
If you have not paid your registration fees or enrolled in the minimum number of courses by this date, you will be charged a $50 late fee. Please keep in mind that pending aid (Fellowship, GSR, TA) will not credit your account until you are enrolled in at least 5 units.
Thursday, January 18th Graduate Student Part-Time Status
This is the deadline to apply for reduced course load and fees. Part-time status forms must be approved/signed by your faculty advisor and submitted to the BSOE Graduate Advising office by the posted deadline. Part-time application forms are available on the Graduate Division's website.
Thursday, January 8th Deadline To Apply For Degree
If you plan to complete your MS or PhD this quarter (Winter 2024), the degree application needs to be submitted to BSOE Graduate Advising office. This is also the deadline to pay for filing fee, if applicable. More guidelines for graduating are available on the Graduate Advising website.
Monday, January 29th Deadline to Add/Drop/Swap Courses
This is your last day to add, drop and swap courses. You will not be able to drop or withdraw from courses after this deadline has passed. If you are enrolled in a placeholder class, you MUST drop it by this deadline. More information on how to add, drop, and swap classes is available on the registrar website.
Friday, March 8th Grade Option
This is your last day to change your grading option for any courses you are enrolled in.
IMPORTANT: The system defaults to Satisfactory/Unsatisfactory grading. Instructions for how to change your grading option to letter grades (ABC) can be found here.
Friday, March 8th Late Add with Fee Deadline
The Add by Petition form requires the signatures of both the instructor and the department adviser and needs to be submitted to the Office of the Registrar.
Wednesday, November 8th Leave of Absence Winter Deadline
Deadline to petition for leave of absence (LOA) beginning the next quarter. LOA forms must be approved/signed by your faculty advisor and submitted to the BSOE Graduate Advising office by the posted deadline. LOA application forms are available on the Graduate Division's website.
NCFDD Newsletter
NCFDD Membership - FREE for graduate students!
BE Grads, you're now in a critically important stage of your academic career where you're learning how to become an excellent teacher and rigorous researcher in your discipline. NCFDD provides on-demand access to the mentoring, tools, and support needed to be successful in the Academy. They focus on four key areas that help achieve extraordinary writing and research productivity while maintaining a full and healthy life off campus: strategic planning, explosive productivity, healthy relationships, and work-life balance.
Becoming an NCFDD member you will have access to a plethora of workshops, programs, webinars, multi-week courses, and writing support. As an NCFDD member, you will be able to build a network of mentors, sponsors, and collaborators. This is an amazing opportunity to support you through this stage of your professional life.
Visit NCFDD to learn more about membership and to join their newsletter.
UCSA & UCGPC Optional Fees
Did you know that you can opt out of the UCSA or UCGPC Association charges by submitting an online form before the third-week deadline of the affected quarter? If you opted out and wish to opt-in, you will need to complete the same form. Follow the navigation below to access the form in your MyUCSC portal.
Instructions:
MyUCSC >> Graduate Student eForms tile >> UCGPC Registration Fee Opt-out link in the left navigation
Reminder: After the third week of instruction (the Add/Drop/Swap Deadline on the Academic and Administrative Calendar) you are no longer able to opt out of the fees for the current quarter, but you may opt out for future quarters. A refund of current fees may be directed to the UCSA or UCGPC.
Graduate Dean's Research Travel Grant
Fall 2023 Graduate Dean's Research Travel Grant Accepting Application
The Graduate Dean's Research Travel Grant is designed to assist members of the graduate student community with travel to:
- perform thesis-related research
- present original work at conferences
- attend workshops, professional development, or programs pertinent to their graduate projects
The total amount of funds available and the number of applications varies each quarter and each application period is treated as an independent award process. The process is tailored to approve the maximum number of applications each quarter while maintaining a useful award size.
For students who are planning to apply for this grant, we highly recommend treating it as a reimbursement as opposed to using it to pay for your travel costs upfront. This is because the adjudication and subsequent processing time for the awards may take up to 2-3 months in total. We also cannot guarantee that every application will be funded.
Please Complete the online application to apply. Applications must be COMPLETE and CORECT to be considered.
Priority is given to applicants seeking funds in the following order: 1) research related travel, 2) presenting at a conference, 3) funds for professional development, or 4) attending a conference. You may also write in the reason for your request for a travel grant.
The amount of the award given, if granted, will depend on the total number of qualifying applications received and the overall number of grants to be awarded. Typically, the maximum amount awarded per person is $500. The Graduate Division continually seeks additional funding to increase the overall amount of travel and research award funds. Additional funding for this round of applications has been provided by the Graduate Student Commons.
If your application is successful, students will have the option of receiving funds via 1) an amazon eGift Card 2) a physical Visa gift card, or 3) fellowship payment (considered taxable income).
**Application Deadline: December 4, 2023
Equity-Minded Mentoring for Graduate Students
Equity-Minded Mentoring for Graduate Students
TLC Graduate Certificate Program - Winter 2024
Five Tuesdays in Winter at 9:00 - 11:00 am: January 16, January 30, February 13, February 27, and March 12
Are you a graduate student in a STEM or Social Sciences field who is interested in developing mentorship skills to build inclusive, supportive research environments? If so, consider participating in TLC’s Equity-Minded Mentoring for Graduate Students Certificate Program.
In this program, you and your colleagues will meet bi-weekly (5 sessions total) during the Winter quarter to explore and practice evidence-based strategies that have been shown to support underrepresented students in research environments, particularly those from racially minoritized groups, including:
- Establishing and co-creating clear expectations for the mentoring relationship;
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Communicating effectively and with attention to how different life experiences, identities, and positions of power shape participation in and experiences in STEM and Social Sciences fields;
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Promoting students’ sense of belonging and academic identities.
In between our bi-weekly meetings, you will have the opportunity to engage with brief readings and draft your own mentoring philosophy.
Join us if you’d like to be part of a new generation of researchers committed to changing research culture through equity-minded mentoring! Register here between November 13 and December 11 (registration closes at 5:00 pm on the 11th). A waitlist will automatically open up at the same registration link after 25 people have registered. We will contact registrants and waitlisters about your status soon after open registration closes on December 11.
For more information, visit: https://tlc.ucsc.edu/programs/
Jobs
SJSU - Tenure Track Faculty Position
San Jose State University, San Jose, California has a tenure track faculty position at the rank of Assistant Professor
You can learn more about the position here!
Assistant Professor (tenure track), Computer Engineering @ SJSU
San Jose State University is accepting applications for a tenure-track Assistant Professor position in Computer Engineering.
Baylor University Computer Science Department Positions
Baylor's CS department is growing, and they have several new programs: PhD in CS, online MS in CS, data science major, and cybersecurity concentration. They also have newly built cybersecurity facilities. The wonderful faculty and staff make it a great place to work!
The Computer Science Department at Baylor University is hiring five (5) additional faculty members this year to support their research and teaching. All job descriptions and application forms are available here: https://www.ecs.baylor.edu/
All five positions start in Fall 2024:
1. Tenure/Tenure-track Professor in Computer Science
2. Tenure/Tenure-track Professor in Data Science
3. Tenure/Tenure-track Professor in Software Engineering
4. Tenure/Tenure-track Professor in Cybersecurity
5. Lecturer/Senior Lecturer in Data Science
The tenure/tenure-track positions each require a Ph.D. in the designated field or a closely related field. The lecture/senior lecturer position requires an M.S. or higher in data science, computer science, or a closely related field.
For any questions please contact CSSearch@baylor.edu.