Newsletter for 11/17/2024

New Announcements

Announcements

Fall 2024 University Deadlines

*Please note the following upcoming university deadlines, and ALWAYS check the Academic and Administrative Calendar for important dates and deadlines. Bookmark this year's Academic and Administrative Calendar and refer to it regularly.

Sunday, December 1st Deadline for Late Add Permission

Deadline to add a class by permission or petition.

Sunday, December 1st Deadline for Grade Change Option

This is your last day to change your grading option for any courses you are enrolled in.

IMPORTANT: The system defaults to Satisfactory/Unsatisfactory grading.  Instructions for how to change your grading option to letter grades (ABC) can be found here.

Friday, December 13th Deadline for Removal of Incomplete

Deadline to file petition and submit class work. Graduate Incomplete grade within the last three quarters. 

**Friday, December 13th Deadline for Completing Degree Requirements/Submission

Deadline to complete all degree requirements. *Students participating in commencement need to complete all requirements by May 31 to be listed in the program. 

The Army HBCU-MI SPARK Summer Internship Application is Open!

The Army HBCU-MI SPARK Summer Internship application window for 2025 is October 14, 2024 - January 12, 2025 11:59PM PST.

The Army Historically Black Colleges and Universities/Minority Serving Institutions (HBCU-MI) Student Program for Army Research and Knowledge (SPARK) program allows U.S. graduate and undergraduate students in STEM fields to conduct research at an Army facility. Under the guidance of government scientists and engineers, students will engage in Army mission-related research projects, including data analysis and systems modeling, during the summer of 2025.

Applications are now open for the 2025 program: For more information, visit us online at https://armyspark.com/.

Benefits Include:
Interns receive a stipend of $1,000.00  per week, paid bi-weekly
Housing paid for by the program
Travel to and from the internship paid  for by the program
Gain valuable confidence and work experience
Learn in state-of-the-art research facilities
Explore your career path  
Work side by side with Army scientists and engineers

Apply Now!

Graduate Dean's Research Travel Grant: Accepting Applications Now!

Graduate Dean's Research Travel Grant: We are currently accepting applications for Dean's Travel Grant awards for Fall 2024.

The Graduate Dean's Research Travel Grant is designed to assist members of the graduate student community with travel to:

• perform thesis-related research
• present original work at conferences
• attend workshops, professional development or programs pertinent to their graduate projects

The total amount of funds available and the number of applications varies each quarter and each application period is treated as an independent award process. The process is tailored to approve the maximum number of applications each quarter, while maintaining a useful award size.

For students who are planning to apply for this grant, we highly recommend treating it as a reimbursement as opposed to using it to pay for your travel costs upfront. This is because the adjudication and subsequent processing time for the awards may take up to 2-3 months in total. We also cannot guarantee that every application will be funded.

Please complete the online Graduate Dean's Research Travel Grant application to apply. 

Priority is given to applicants seeking funds in the following order: 1) research related travel, 2) presenting at a conference, 3) funds for professional development, or 4) attending a conference. You may also write in the reason for your request for a travel grant.

The amount of the award given, if granted, will depend on the total number of qualifying applications received and the overall number of grants to be awarded. Typically, the maximum amount awarded per person is $500. The Graduate Division continually seeks additional funding to increase the overall amount of travel and research award funds. Additional funding for this round of applications has been provided by the Graduate Student Commons.

If your application is successful, students will have the option of receiving funds via 1) an amazon eGift Card 2) a physical Visa gift card, or 3) fellowship payment (considered taxable income).

Please note that applications must be COMPLETE and CORRECT in order to be considered.

All applications for the Fall 2024 funding call must be received by Friday, November 29, 2024.

DOE NNSA Stewardship Science Graduate Fellowship: Applications Open!

The Department of Energy National Nuclear Security Administration Stewardship Science Graduate Fellowship (DOE NNSA SSGF)---a program that has supported the studies of more than 100 awardees awardees since 2006---is currently accepting applications through January 14, 2025. 

The DOE NNSA SSGF seeks and supports students pursuing a Ph.D. in areas of interest to stewardship science, such as materials under extreme conditions, nuclear science, or high energy density physics. Renewable for up to four years, the fellowship is open to U.S. citizens who plan full-time, uninterrupted study toward a doctoral degree at an accredited U.S. university.

Academic Eligibility:

• Senior undergraduates
• First-year doctoral students
• Second-year doctoral students
• Those matriculating into a Ph.D. program (e.g. employed or otherwise)

Benefits:

• A $45,000 yearly stipend
• Payment of full tuition and required fees
• Yearly program review participation
• An annual professional development allowance
• A 12-week DOE laboratory research practicum experience

Please consider joining fellowship staff as we host an informational webinar at 1:00 p.m. CT on Thursday, November 14. This Zoom session (register here) will provide an overview of the DOE NNSA SSGF and DOE NNSA Laboratory Residence Graduate Fellowship (LRGF) programs and guidance for applying. It will serve as a forum to ask related questions in a live Q&A format. A recording will also be made available via the fellowship website.

Meanwhile, you'll find application details and a downloadable poster here, and we encourage you to read more about the pursuits of fellows and alumni via our annual Stewardship Science publication here. A comprehensive FAQ and specifics regarding submission components and required supporting materials can be accessed via the application portal.

As always, we thank you for your support of the DOE NNSA SSGF, and we welcome the opportunity to answer questions ahead of the January 14 application deadline.

More questions? Contact DOE NNSA SSGF/LRGF Program Staff here: ssgf@krellinst.org

Applications Open for TLC Program: Equity-Minded Mentoring 2025

Equity-Minded Mentoring Certificate Program

Bi-weekly sessions in Winter Quarter 2025 (5 sessions)

Session Dates: January 14, January 28, February 11, February 25, March 11

9:00 A.M. to 11:30 A.M. Pacific Time | TLC Lab (McHenry Library 2359)

Are you a graduate student or postdoc in a STEM or Social Sciences field who is interested in refining your mentorship skills to build inclusive, supportive research environments? If so, consider participating in the TLC’s Equity-Minded Mentoring Certificate Program 2025.  In this program, you and your colleagues will meet bi-weekly (a total of 5 sessions) during winter quarter to explore and practice evidence-based strategies that have been shown to support underrepresented students in research settings, particularly those from racially minoritized groups. These strategies include: 

• Establishing clear expectations for the mentoring relationship;

• Effectively communicating while considering how different life experiences, identities, and positions of power shape participation and experiences in STEM and Social Sciences fields;

• Promoting students’ sense of belonging and research identities.

In between our bi-weekly meetings, you will have the opportunity to engage with recent literature on equitable mentoring, draft your own mentoring philosophy, and engage in thoughtful peer review of your colleagues’ mentoring philosophies. 

Join us if you’d like to be part of a new generation of researchers committed to changing research culture through equity-minded mentoring!

Upon completion of the workshops, graduate students and postdocs receive a professional development certificate indicating their successful completion of the learning goals and activities of the program.

Please submit your application by Monday, December 2, 2024, by 11:59 pm to participate. The program is limited to 25 participants and is open to graduate students and postdocs from STEM and Social Sciences disciplines. The TLC will notify participants of acceptance on December 10, 2024.

Phi Beta Kappa members - apply for $10,000 Phi Beta Kappa Graduate Scholarships

Graduate students who are Phi Beta Kappa members are encouraged to apply for $10,000 Phi Beta Kappa Graduate Scholarships awarded by the Phi Beta Kappa Northern California Association.

Applications are due by January 24, 2025, and can be directed to Andrea Cohen (pbk@ucsc.edu).

If you are interested in serving on our campus’s PBK Graduate Scholarship selection committee, please contact Andrea (pbk@ucsc.edu).

UCSA & UCGPC Optional Fees

Did you know that you can opt out of the UCSA or UCGPC Association charges by submitting an online form before the third-week deadline of the affected quarter? If you opted out and wish to opt-in, you will need to complete the same form. Follow the navigation below to access the form in your MyUCSC portal.

Instructions:
MyUCSC >> Graduate Student eForms tile >> UCGPC Registration Fee Opt-out link in the left navigation

Reminder: After the third week of instruction (the Add/Drop/Swap Deadline on the Academic and Administrative Calendar) you are no longer able to opt out of the fees for the current quarter, but you may opt out for future quarters. A refund of current fees may be directed to the UCSA or UCGPC.