Newsletter for 10/27/2024

New Announcements

Announcements

Fall 2024 University Deadlines

*Please note the following upcoming university deadlines, and ALWAYS check the Academic and Administrative Calendar for important dates and deadlines. Bookmark this year's Academic and Administrative Calendar and refer to it regularly.

Sunday, December 1st Deadline for Late Add Permission

Deadline to add a class by permission or petition.

Sunday, December 1st Deadline for Grade Change Option

This is your last day to change your grading option for any courses you are enrolled in.

IMPORTANT: The system defaults to Satisfactory/Unsatisfactory grading.  Instructions for how to change your grading option to letter grades (ABC) can be found here.

Friday, December 13th Deadline for Removal of Incomplete

Deadline to file petition and submit class work. Graduate Incomplete grade within the last three quarters. 

**Friday, December 13th Deadline for Completing Degree Requirements/Submission

Deadline to complete all degree requirements. *Students participating in commencement need to complete all requirements by May 31 to be listed in the program. 

Graduate Dean's Research Travel Grant: Accepting Applications Now!

Graduate Dean's Research Travel Grant: We are currently accepting applications for Dean's Travel Grant awards for Fall 2024.

The Graduate Dean's Research Travel Grant is designed to assist members of the graduate student community with travel to:

• perform thesis-related research
• present original work at conferences
• attend workshops, professional development or programs pertinent to their graduate projects

The total amount of funds available and the number of applications varies each quarter and each application period is treated as an independent award process. The process is tailored to approve the maximum number of applications each quarter, while maintaining a useful award size.

For students who are planning to apply for this grant, we highly recommend treating it as a reimbursement as opposed to using it to pay for your travel costs upfront. This is because the adjudication and subsequent processing time for the awards may take up to 2-3 months in total. We also cannot guarantee that every application will be funded.

Please complete the online Graduate Dean's Research Travel Grant application to apply. 

Priority is given to applicants seeking funds in the following order: 1) research related travel, 2) presenting at a conference, 3) funds for professional development, or 4) attending a conference. You may also write in the reason for your request for a travel grant.

The amount of the award given, if granted, will depend on the total number of qualifying applications received and the overall number of grants to be awarded. Typically, the maximum amount awarded per person is $500. The Graduate Division continually seeks additional funding to increase the overall amount of travel and research award funds. Additional funding for this round of applications has been provided by the Graduate Student Commons.

If your application is successful, students will have the option of receiving funds via 1) an amazon eGift Card 2) a physical Visa gift card, or 3) fellowship payment (considered taxable income).

Please note that applications must be COMPLETE and CORRECT in order to be considered.

All applications for the Fall 2024 funding call must be received by Friday, November 29, 2024.

The 2025 Hertz Fellowship is Now Open Through November 1st!

Department of Energy Office of Science Accepting Applications and Offering Workshops

The Department of Energy Office of Science is accepting applications and offering workshops for Office of Science Graduate Student Research (SCGSR) Awards

* The awards will support students working on Ph.D. thesis research at DOE national laboratories.

Current U.S. Ph.D. students in qualified graduate programs at accredited U.S. academic institutions who are conducting their graduate thesis research in targeted areas of importance to the DOE Office of Science are invited to apply for the Office of Science Graduate Student Research (SCGSR) program.   

 Applications Due: 5:00 pm Eastern Daylight Time (EDT) on November 6, 2024.   

Come to helpful application assistance workshops: Thursday, September 12, 2024, 2:00 PM – 3:30 PM EDT and Thursday, October 10, 2024, 2:00 PM – 4:30 PM EDT.   

 - September 12, 2024 workshop: will provide a general overview of the program and the application requirements, provide guidance on the preparation of abstracts, and will include a time for discussing potential research topics with the program managers of each major scientific area; register here.  

- October 10, 2024 workshop: will guide attendees through the application process, answer general questions, provide guidance on proposal writing, and feature discussions with scientists and former awardees; register here.  

This program provides supplemental awards to outstanding U.S. graduate students to conduct part of their graduate thesis research at a DOE national laboratory or facility in collaboration with a DOE laboratory scientist.   
  
The goal is to prepare graduate students for scientific and technical careers critically important to the DOE Office of Science mission. The research opportunity is expected to advance the graduate students’ overall graduate theses while providing access to the expertise, resources, and capabilities available at the host national laboratories.   

Since its inception in 2014, the SCGSR program has provided support to more than 1,150 graduate awardees from 165 U.S. universities to conduct thesis research at all 17 DOE national laboratories across the nation.   

The SCGSR program is sponsored and managed by the DOE Office of Science’s Office of Workforce Development for Teachers and Scientists (WDTS), in collaboration with the Office of Science’s six research program offices, the Isotope R&D and Production office, and the DOE national laboratories/facilities.  

Program administration support is provided by the Oak Ridge Institute for Science and Education (ORISE). More information on the SCGSR program can be found at https://science.osti.gov/wdts/scgsr.  

For additional information or questions, please contact sc.scgsr@science.doe.gov.  

UCSA & UCGPC Optional Fees

Did you know that you can opt out of the UCSA or UCGPC Association charges by submitting an online form before the third-week deadline of the affected quarter? If you opted out and wish to opt-in, you will need to complete the same form. Follow the navigation below to access the form in your MyUCSC portal.

Instructions:
MyUCSC >> Graduate Student eForms tile >> UCGPC Registration Fee Opt-out link in the left navigation

Reminder: After the third week of instruction (the Add/Drop/Swap Deadline on the Academic and Administrative Calendar) you are no longer able to opt out of the fees for the current quarter, but you may opt out for future quarters. A refund of current fees may be directed to the UCSA or UCGPC.

The Army HBCU-MI SPARK Summer Internship Application is Open!

The Army HBCU-MI SPARK Summer Internship application window for 2025 is October 14, 2024 - January 12, 2025 11:59PM PST.

The Army Historically Black Colleges and Universities/Minority Serving Institutions (HBCU-MI) Student Program for Army Research and Knowledge (SPARK) program allows U.S. graduate and undergraduate students in STEM fields to conduct research at an Army facility. Under the guidance of government scientists and engineers, students will engage in Army mission-related research projects, including data analysis and systems modeling, during the summer of 2025.

Applications are now open for the 2025 program: For more information, visit us online at https://armyspark.com/.

Benefits Include:
Interns receive a stipend of $1,000.00  per week, paid bi-weekly
Housing paid for by the program
Travel to and from the internship paid  for by the program
Gain valuable confidence and work experience
Learn in state-of-the-art research facilities
Explore your career path  
Work side by side with Army scientists and engineers

Apply Now!